Constitution of the College Republicans Chapter at Georgia Tech

Article I – Name

Section One
The official name of the organization will be “The College Republicans Chapter at Georgia Tech” The name will be abbreviated to the “College Republicans of Georgia Tech”, or CRGT for everyday use as well as in references to the club in this constitution.

Section Two
The official motto of this club shall be “God Defend the Right.”

Article II – Purpose
The purpose of the club will be to educate the students of Georgia Tech about the ideals
and vision of the Republican Party, to promote those ideals on the campus of Georgia
Tech and in the community, and to help elect candidates who hold those ideals. The club
will assist the Georgia Association of College Republicans (GACR) and the College
Republican National Committee in furthering the agenda of the Republican Party
throughout the state of Georgia and the nation.

Article III – Membership

Section One – Eligibility
All Georgia Tech students, whether undergraduate or graduate, are eligible to become
members. In order to be a member, students must be eligible for participation in
extracurricular activities as defined by the Georgia Tech Catalog and SGA policies.
Alumni, faculty/staff, or their spouses may attend meetings but are not eligible for
membership.

Section Two – Member Status
To be considered a member, one must have attended at least one meeting and paid the
membership fee. This fee shall not be less than the minimum set by SGA, and will be set
by the Chairman each academic year. These dues may be collected by the Treasurer at
any meeting.

Section Three – Voting Member Status

To be eligible to vote in the officer elections, impeachment proceedings, or on amending
the constitution, one must have attended at least ¼ of the meetings in each semester,
excluding summer semester, as well as met the requirements in Sections One and Two of
this article. Alternately, if a student worked as a coop or intern outside of metro Atlanta
in the previous semester, or if they had a class that conflicted with the meetings so as to
prevent their attendance in the previous semester, they will be allowed to vote provided
that: 1) They meet the requirements in Sections One and Two, and 2) they have attended
at least half of the meetings in the current semester.

Section Four – Other Club Voting Matters
To be eligible to vote on all other official matters of the club, one must only meet the
requirements in sections one and two of this article, provided that one has paid one’s
membership dues at a meeting prior to the one at which the vote takes place.

Section Five – Rescinded Membership
A student may be refused membership or have their membership rescinded only upon
order of the Chairman or Vice Chairman with the consent of the majority of the
Executive Board as defined in Article IV. Grounds for refusal or rescindence include but
are not limited to disruptiveness during meetings, disrespect for officers, or attempts to
subvert the purpose of the organization. Such a refusal or rescindence may not be on the
basis of race, gender, national origin, ethnicity, age, religion, sexual orientation,
disability, or veteran status.

Article IV – Executive Board

Section One

There shall be four elected offices in the club: Chairman, Vice Chairman, Treasurer, and
Secretary.

Subsection 1: Only GT students eligible according to the GT Catalog and/or student
involvement policy can hold or run for office. Only undergraduate students may run for
elected office, and one must already be a member of CRGT as defined in Article III,
Section Two before running.

Subsection 2: An elected officer wishing to maintain their current office for a second
term must be elected a second time by the voting members of the club. No one may hold
a specific office for a period of time greater than two consecutive years, and no one may
be an elected officer for more than four years, whether consecutive or not, within CRGT.

Section Two

The duties of the elected offices are as follows:

Subsection 1: The Chairman shall serve as the Chief Executive of the chapter, represent
the club in an official capacity, preside over general and executive board meetings, hold a
vote as a member of the GACR general assembly, keep members informed of meetings
and events, and select club members to fill the appointed positions in the constitution as
well as appoint members to any other positions should the need arise.

Subsection 2: The Vice Chairman shall preside over meetings in the absence of the
Chairman, be responsible for reserving space for meetings, monitor the activities of SGA
and other student organizations, maintain correspondence with appointed positions as
described in Article IV, Section Four and perform such tasks as the Chairman may
assign.

Subsection 3: The Treasurer will be responsible for keeping track of club finances and
collecting dues from all members. The Treasurer will assist the Fundraising Director with
fundraising tasks, keep track of all money raised, and maintain correspondence with
appointed positions as described in Article IV, Section Four. The Treasurer should keep
accurate records of all of the above and present them to the executive board upon request.

Subsection 4: The Secretary shall be responsible for keeping official records of all
events, will act as the club historian (taking pictures at events, etc.), maintain
correspondence with appointed positions as described in Article IV, Section Four, keep
regular meeting minutes as well as executive board meeting minutes, keep meeting
attendance records, create and print meeting agendas, serve as Jacket Pages editor, and
preside over the meetings in the absence of the Chairman, Executive Director, and Vice
Chairman.

Subsection 5: In accordance with Article IV, Section Four, Subsection 1, the elected
officers plus Executive Director shall comprise the “CRGT Executive Board.”
Section Three – Appointed Officer Positions & Eligibility
There shall be at least ten appointed offices in the club: Executive Director, Membership
Director, Finance Director, Campus Activism Director, Newspaper (“Conservative
Buzz”) Editor, Marketing Director, Social Chair, Creative Chair, Community Outreach
Director, and Webmaster.

Section Three

Subsection 1: The terms of each of these offices shall complete after the regular election
in April of each year.

Subsection 2: The Chairman, with consent of at least two of the other elected officers,
shall appoint members as defined in Article III, Section Two to fill these positions. An
appointed officer may also be removed by decision of the Chairman with consent of two
other elected officers. Grounds for removal include but are not limited to failure to pay
dues, gross lack of attendance, and failure to perform duties as outlined in this article.

Subsection 3: There shall be no limits on how long a member may serve in an appointed
position, provided they are reappointed following each election.

Subsection 4: The appointed officers plus Executive Board shall comprise the “CRGT
leadership.”

Section Four

The duties of the appointed offices are as follows:

Subsection 1: The Executive Director will be appointed by the Chairman and shall be
responsible for coordinating the efforts of the club from a managerial and organizational
perspective (à la a “Chief of Staff” to the Chairman). Duties will include but are not
limited to contracting speakers, scheduling events, and “big picture” planning. Although
appointed, the Executive Director will be considered part of the Executive Board.

Subsection 2: The Membership Director will report to the Chairman and shall be
responsible for maintaining the member database, keeping the announcements email list
updated, and recruiting new members for the club, including at membership tables during
the school year and during FASET sessions throughout the summer.

Subsection 3: The Finance Director will report to the Treasurer, and shall be responsible
for conducting fundraising activities and setting fundraising goals (in conjunction with
the Leadership team) for the club.

Subsection 4: The Campus Activism Director will report to the Executive Director and
shall be responsible for planning campus events (at least one event/project per month)
that draw and raise student awareness to issues related to the CRGT cause. The Campus
Activism Director will serve as the primary coordinator and planner for said events and
work with the Executive Board in a visionary capacity to come up with creative,
innovative ideas for projects to do.

Subsection 5: The Newspaper (“Conservative Buzz”) Editor will report to the Chairman,
and shall be responsible for putting together the “Conservative Buzz” newspaper no less
than twice a semester. The Editor, with approval of the Exec board, has the right change
or modify the name of the newspaper.

Subsection 6: The Marketing Director will report to the Vice Chairman and shall be
responsible for writing press releases, contacting local and student publications about
upcoming events, and putting up notices about upcoming events on campus and online
via social media (i.e. Facebook) in conjunction with the Social Chair.

Subsection 7: The Social Chair will report to the Vice Chairman and shall be responsible
for organizing and planning social events for the club and upholding the traditions of the
club and, accordingly, the school. The Social Chair will also share publicity
responsibilities with the Marketing Director as stated in Article IV, Section Four,
Subsection 2.

Subsection 8: The Creative Chair will report to the Vice Chairman and work in
conjunction with the Social Chair to create/update the club logo, make and order club tshirts
and other sellable merchandise, and designing posters and banners in conjunction
with the Marketing Director.

Subsection 9: The Community Outreach Director will report to the Vice Chairman and
shall be responsible for planning service events (at a minimum 2 per semester) that go
beyond the scope of pure politics and engage the club in active community service
whether on campus or in the Atlanta community.

Subsection 10: The Webmaster will report to the Executive Director and shall be
responsible for building and updating the website to reflect the current state of the club
and its activities. The Webmaster should coordinate with the Campus Activism Director,
Marketing Director, and Social Chair to ensure that information about upcoming events is
prominently displayed on the site.

Section Five – Executive Board Definition

All of the students serving in the above elected and appointed positions, as well as any
CRGT members serving as elected or appointed officers with GACR, shall be designated
as the “Executive Board” of the College Republicans at Georgia Tech. The executive board
shall hold separate meetings in addition to the regular meetings as determined by the
Chairman.

Article V – Elections

Section One – Candidacy Declaration
Elections are to be held at the first meeting in the month of April each year, unless the
executive board votes to change the date. The date shall not be postponed or moved up by
more than two weeks. Members are invited to declare their candidacy for an office at the
meeting immediately prior to when the elections take place.

Section Two – Nomination / Election
To run for office, a member must be nominated by his or herself or by a member of the
club and seconded by another member of the club as defined in Article III, Section Two.
Once all nominations have been submitted for an office, all candidates will leave the
room, before being invited back individually to give speeches. After all candidates have
finished speaking, they will remain outside while the voting members in the meeting have
a short period of time for discussion. During the discussion period, the introduction of
pros and cons will be permitted, as outlined in Robert’s Rules of Order.

Section Three – Tiebreak
A simple majority of voting members present as defined in Article III, Section Three will
decide the winner of each election. In the event that no candidate for an office receives
the majority of votes, there will be a run-off election between the two highest vote
getters. In the event that there are only two candidates running for office and a tie occurs,
the Executive Board will break the tie, minus any members on the Executive Board who
are running for the position. If there is a tie after the Executive Board vote, the highestranking
officer will decide the winner.

Section Four – Taking Office
New officers assume office at the meeting following the elections, and all records and
information retained by the previous officers shall be passed on to the new officers
immediately.

Section Five – Vacancies
Vacancies among elected officers will be announced and a special election will be called.
If the vacancy occurs after January 1st, the Chairman may appoint an interim officer to
fill the position until the general election in April. In the case of a Chairman vacancy, the
highest remaining officer will become Chairman. The resulting vacancy will be governed
by the same rules.

Article VI – Impeachment

Section One – Charges
Any member of the club may bring charges of impeachment against any officer. Grounds
for impeachment include but are not limited to gross lack of attendance, negligence of
duties, failure to pay dues for an extended period of time, or willful disregard for the
Constitution. For the executive board, gross lack of attendance means not attending at
least half of the chapter and executive board meetings in each semester. The charge must
be either brought or seconded however by a voting member as defined in Article III

Section Three. The officer then has the right to defend his or herself against the charges
made at the next meeting, where the charges will again be presented.

Section Two – Vote
Once charges are made and defense presented, the officer may be removed from office by a two-thirds majority of voting members present as defined in Article III Section Three.

Article VII – Meetings

Section One – Meeting Schedule
The club will hold meetings not less than once monthly during the fall and spring
semesters. During summer semesters, the highest-ranking officer enrolled in the summer
semester or otherwise residing in metro Atlanta shall determine whether there is enough
interest to hold meetings and will call meetings accordingly. Regular meetings will be
held at the call of the Chairman with one week’s notice given to all members. The first
regular meeting of each semester will be held prior to the end of the second full week of
that semester.

Section Two – Order
All meetings will be run according to the most recent edition of Robert’s Rules of Order.

Section Three – Quorum
Half of elected officers must be present to conduct business at a meeting.

Section Four – Pledge of Allegiance
The Pledge of Allegiance to the flag of the United States of America will begin the
agenda of every regular meeting unless the Chairman determines otherwise.

Article VIII – Advisor

Section One – Eligibility
A full time GT faculty or staff member will serve as an advisor to the organization.

Section Two – Election
The advisor shall be selected by the executive board and must be approved by a simple
majority vote of members present as defined in Article III Section Four. The advisor will
remain in this position until the need arises to replace him or her

Section Three – Replacement
If the need arises to replace an advisor in the course of a semester, the executive board
will choose a new advisor as determined in section two.

Article IX – Amendments

Section One – Executive Vote
Amendments to the Constitution shall be submitted to the executive board in writing for
consideration. Following a vote of 2/3 of the executive board approving it, the
amendment will be submitted for consideration at the next general meeting. A vote on the
amendment will take place at a general meeting no less than two weeks from that point.

Section Two – Presentation
Written notification of the proposed amendment to all voting members must be made by
mail or email at least two weeks in advance of any proposed change in the constitution.

Section Three – Voting Member
The amendment must be ratified by a 2/3 majority of voting members present as defined
in Article III Section Three.

Section Four – SGA
Amendments are subject to approval by the Student Government Association and the
Student Activities Committee.

Article X – Ratification

Section One – Qualifications
The current Executive Board shall determine the qualifications for voting and
participation in the ratification process within the club.

Section Two – Voting Members
A 2/3 majority of members eligible to vote as determined in section one of this article
shall be needed to ratify the constitution.

Section Three – SGA
This constitution is subject to approval by the Student Government Association and the
Student Activities Committee.

Submitted by the undersigned on the 5th of December 2012

Andrew Mullins, Chairman

Meredith Christianson, Secretary